Employer Internship Toolkit

Welcome

Stockton University’s Career Education & Development operates within a career community model in lieu of a generalist model. This model assists students in becoming more intentional about linking their academic plans and career- related activities, thereby allowing them to establish viable blueprints for success upon graduation. We have identified 7 career communities that support students in all majors. 

This toolkit serves to support employers seeking to promote and fill internship positions. The resources and examples provided throughout will help guide the process for producing meaningful internship position information and recruiting top talent to fill those roles.

Our Mission

The mission of the Career Education & Development at Stockton University is to educate students about the career development process and guide them through the formulation and execution of viable educational and career plans.

Career Education and Development at Stockton University provides assistance to employers seeking to recruit for full time, part time, internship and/or seasonal employment opportunities. Stockton University expects that employers act in accordance with the Principles of Professional Conduct for Employment Professionals outlined by National Association of Colleges and Employers (NACE), and comply with policies outlined in Stockton’s Student Handbook. In addition it is recommended that employers posting internships refer to NACE’s Internship Criteria. These principles and standards guide all of our college recruitment activities.

Specifically, Career Education and Development maintains the following guidelines:

The following organizations will be permitted to post jobs on our online job database system, Handshake (formerly StocktonWorks), stockton.edu/handshake/employer. However, they will not be permitted to participate in Career and Internship Fair events or on-campus interviewing programs.

  • Third-party Recruiters: These include executive search firms and employment agencies.
  • Commission-only Employers: These include organizations that do not pay a base salary to their employees.
  • Multilevel Employers (also known as “Pyramid Employers”): These include organizations that depend on employees recruiting others to sell products and services on a commission basis.
  • Upfront Product Purchase Employers: These include organizations that require employees to invest their own resources in the purchase of supplies, products or services to carry out their business.
  • Solar Companies: These include organizations that employ “grassroots” or “guerilla” marketing strategies to sell energy solutions to residential and commercial properties.

In addition, ALL employers recruiting at Stockton University must abide by the following:

  • Provide appropriate permanent contact
  • Clearly indicate the organization name, supply accurate information on their organization, employment opportunities, and compensation
  • Not solicit or sell their products during the course of
  • Fully disclose the structure of their compensation packages and business costs incurred through their first year of
  • Must maintain the confidentiality of student information, regardless of the source, including personal knowledge, written records/reports, and computer
  • Comply with Stockton’s EEO

Violations

Career Education and Development reserves the right to refuse service and deny recruiting privileges to any employer who does not comply with the recruiting guidelines listed above.

Stockton University uses the National Association of Colleges and Employers (NACE) definition and criteria for identifying an internship:

An internship is a form of experiential learning that integrates knowledge and theory learned in the classroom with practical application and skills development in a professional setting. Internships give students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths; and give employers the opportunity to guide and evaluate talent.

Seven Criteria for Identifying an Internship:

  1. The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely
  2. The skills or knowledge learned must be transferable to other employment
  3. The experience has a defined beginning and end, and a job description with desired qualifications.
  4. There are clearly defined learning objectives/goals related to the professional goals of the student’s academic
  5. There is supervision by a professional with expertise and educational and/or professional background in the field of the
  6. There is routine feedback by the experienced
  7. There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals.

Additionally, any for-profit organizations looking to offer an unpaid internship should review the Department of Labor internship guidelines set forth by the Fair Labor Standards Act (FLSA).

If your organization’s opportunity does not meet the above criteria for an internship it might be more appropriately posted/offered as one of the following:

  • Part-time Job
  • Freelance Job
  • *Service-Learning Experience
  • *Volunteer Experience

* Contact the Office of Service-Learning for more information on creating or advertising service- learning or volunteer experiences.

The Career Education & Development offers a variety of ways for employers to reach Stockton University students and graduates. Whether you are searching for interns or seeking to fill part-time and full-time career positions, we can connect you to a diverse pool of extremely qualified candidates.

  • Must be a paid position for a for-profit organization
  • Offer a minimum of 152 hours of work per semester
  • Complete an Affiliation Agreement and Learning Contract prior to the start of the semester and students first employment date
  • Mentor must be accessible throughout the process
  • Complete a mid/final evaluation on the intern’s performance by date provided by faculty

The Career Education & Development offers a variety of ways for employers to reach Stockton University students and graduates. Whether you are searching for interns or seeking to fill part-time and full-time career positions, we can connect you to a diverse pool of extremely qualified candidates.

  • Must be a paid position for a for-profit organization
  • Offer a minimum of 225 hours of work per semester (25 of those hours should be dedicated to work on a management level project)
  • Complete an Affiliation Agreement and Learning Contract prior to the start of the semester and students first employment date
  • Mentor must be accessible throughout the process
  • Complete intern evaluations date provided by faculty
  • Provide opportunity for intern to complete learning assignments required by faculty

The Career Education & Development offers a variety of ways for employers to reach Stockton University students and graduates. Whether you are searching for interns or seeking to fill part-time and full-time career positions, we can connect you to a diverse pool of extremely qualified candidates

  • Offer a minimum of 160 hours of work per semester (These can be a combination of on-site and remote hours)
  • Internship work should include a mix of research, project production and ultimately reflection.
    • Research should include but not limited to gaining an in-depth understanding of the employer’s mission, products, services, employee and management roles; Comparing and contrasting comparable offerings and practices in the marketplace 
    • Project production should include but not limited to working on deliverable media content from inception to completion; Social media campaign, event planning, copy for a flyer or press releases, a video or series of videos; Pre-production, production and impact analysis
  • Complete an Affiliation Agreement and Learning Contract prior to the start of the semester and students first employment date
  • Mentor must be accessible throughout the process
  • Complete intern evaluations date provided by faculty
  • Provide opportunity for intern to complete learning assignments required by faculty

Company Profile:
In this section include a brief company profile.
It is often helpful to add to following:

  • Mission and values statement
  • About us statement
  • Company size, organization structure, location(s)
  • Website information
  • Company culture
  • Product and/or services


Job Responsibilities:
In this section include information about the expected work the intern will be responsible for. Outlining in bullet or paragraph form is acceptable. It is recommended that you label clearly what the responsibilities, goals and expectations are of the intern. Students
tend to respond to positions that list this information.

Qualifications:
In this section include required and preferred qualifications such as major(s), skills, and technology knowledge.

Location:
In this section list the city and state the position is located in.

Hours/Duration:
In this section list the expected month of the start and end date of the internship. Additionally, list the hours per week the intern is anticipated to work.

Pay Rate:
In this section list the pay rate range. If the position is unpaid list any additional stipends that may apply such as travel reimbursement. Additionally, any for-profit organizations looking to offer an unpaid internship should review the Department of Labor internship guidelines set forth by the Fair Labor Standards Act (FLSA).

Application Instructions:
In this section identify materials candidate should submit for consideration and to who/where the materials should be sent. Include an application deadline if applicable.


Example 1

In this role, you will work closely with the Marketing Manager to implement and promote the dining program at the University. This involves research to understand the needs of the target market, planning & brainstorming, promotions & advertising through various platforms, and implementation. This is not your average internship; you will be spearheading various projects and will be able to request assignments to expand your knowledge base. This is a wonderful opportunity for anyone interested in the field of marketing.

Job Responsibilities (May include any or all):

  • Assist with planning, organizing and hosting events
  • Assist with Dine on Campus
  • Assist in social media calendar development and promotions
  • Act as a brand representative
  • Conduct marketing audits
  • Conduct general administrative tasks
  • Complete Marketing Boot Camp
  • Surveying students to collect marketing research
  • Create marketing materials to numerous specifications
  • Manage signage in multiple locations
  • Assist with the creation of concepts, campaigns, and imagery to effectively communicate messages to the target market
  • Manage website and social networking profile content
  • Attend meetings or other events as required

Qualifications:

  • Must be enrolled in college and working towards a business or related major degree. Preferred Junior/Senior level students.
  • Excellent communication skills, written and verbal
  • Customer service experience/knowledge
  • Knowledge of social media platforms
  • Good to better interpersonal skills
  • General interest and knowledge
  • Knowledge of graphic design tools is a plus
  • Prior marketing related experience is a plus

Application Instructions:
This position will pay between $10-$14 and the intern is expected to work approximately 14 hours per week between September and December. Internship candidates should submit resume and cover letter to hiring manager at manager@companyname.com.


Example 2

Description:
Our Internships play an integral role in the success of the company and are a comprehensive introduction to our Management Training Program. For a college student, real-world professional business experience can put you above the rest when you enter the job market. Our interns go at a highly energized pace. From day one as a paid intern, you’ll learn what it takes to run a successful business and acquire highly marketable skills and experience pertaining to every aspect of operating a business. And it’s learning by doing, not by getting coffee or filing all day. Our college interns take on the same challenges as our first and second year full-time professionals. It’s a team-based environment where employees are supportive and fun to work with. Must be available for a August 20-22nd for a training class.

Responsibilities:
When you join our Management Internship Program, you’ll acquire highly marketable skills and experience pertaining to every aspect of running a successful business. You’ll soon discover that every day is different because it is filled with so many new, exciting, rewarding and often unexpected challenges. There is one consistent aspect, however – everyday, you’ll learn more about sales/marketing, customer service, business management, and administrative skills than you ever thought possible. You won’t be a glorified gopher getting coffee or filing all day. Our interns go at the same energized pace and take on the same challenges and responsibilities as our Management Trainees. Not only is it a paid internship program, but interns may also be eligible for performance incentives and employee referral rewards. The business training you’ll receive will be an amazing jumpstart to your career.
Equal Opportunity Employer/Disability/Veterans

Qualifications:

  • Must be a full-time college Junior or Senior student enrolled in a bachelor’s degree program (or part time if less than 12 credits remaining).
  • Must have at least 6 months of part-time relevant work experience within the last 4 years in sales, customer service or management/supervisory experience/leadership. This could include Organizational involvement at a leadership level (i.e. Organizations/clubs, Military, Community involvement, or Professional/student athlete)
  • The internship will require a commitment to work 20 to 25 hours per week.
  • Must be at least 18 years of age.
  • Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
  • Must have a valid driver’s license with no more than 2 moving violations and/or at fault accidents within 3 years. No drug or alcohol related incidents within 5 years (i.e. DUI, DWI).
  • Must be available for an August 20-22nd training class.

Application Instructions: To be considered for this position please apply online at companyname/interns by April 1st.


Example 3

Company Information:
Our company produces and manages all food concession stands for the ballpark on operating days. Interns are paid and expected to work all home games and on non-game days interns will work to prepare for the next event. This is a paid position of $12 an hour and the season runs May – September.

Responsibilities and Requirements:


Work with the Operations and Catering Managers to assist in the management of the concessions and catering areas. Duties include but are not limited to receiving and distributing all product orders; monitoring sales and daily sales reports; maintaining a receiving log; oversee all group areas and staff; scheduling game day staff; ensuring all food is prepared to both company and safety standards; contacting clients; sales forecasting; event planning. On off days interns will be responsible for the cleaning, up keep, and preparation of all areas for the next home stand and to comply with all health department standards. Candidates should be enrolled in college and prefer business, sports management, hospitality or related majors. Outgoing, friendly and hardworking are a must.

Application Instructions: 
Complete online application at company name/interns and upload resume and cover letter by March 1st.

  1. Write a strong position description.
    A well written position description can make all the difference in the number of applicant resumes you receive. Use the format and examples provided in the guide to ensure you have sufficient information in your description.
  2. Post the Opportunity on Handshake.
    Positing your opportunity on Handshake should always be one of your first steps. Every Stockton student has a Handshake account and can access information 24/7 on a desktop computer or the app. It is recommended to post the position for 6 weeks. If the opportunity is still available at that mark you can extend the deadline at that time.
  3. Reach your target audience by searching candidate resumes and reaching out to specific groups.
    Log onto Handshake and search candidate profiles and resumes via the student search feature. This feature will allow you to search candidates by major, graduation year, interest and skills. Work with the Career Education & Development to connect with leaders in student organizations such as the Accounting and Finance Society, Hospitality Society, Event Planners Society, Marketing and Management Association, sororities/fraternities and athletic teams.
  4. Key in on promoting the opportunity during peak times of the academic year.
    Keep in mind that students start searching and thinking about internship during specific times of the academic year. This almost always correlates when they are registering for classes for the next semester. We recommend positing position at least 3 months prior to the start of the semester.
    • Fall Term: September – December
    • Spring Term: January – May
    • Summer Term: May – August
  5. Sign up to participate in campus recruitment programs.
    The Career Education & Development sponsors two career and internships fair every year. This are the largest employer/student events on campus and attract 100’s of business studies and hospitality and tourism management majors seeking internship positions. These events are hosting typically in October and February. Consider participating in other campus events such as On-Campus Recruitment, Employer-in-Residence and nformation Tabling.